Melbourne, Australia
Automate invoicing without replacing Xero
Quote approved, invoice created. Reminders without the awkward follow-up email. Superlative Studios builds this in Melbourne on the Xero file you already have — ServiceM8 when that is the job app.
Invoicing automation, for Superlative Studios, means the moment a quote is approved or a job is done, Xero gets the invoice without a copy-paste session at 9pm. We do not replace Xero. We connect it.
Quote approved → invoice created
The usual leak is not “we don’t have accounting software”. It is the gap between a yes on the phone and an invoice in Xero. A Zapier or Make scenario watches the quoting tool or a status change, creates the invoice, and puts the PDF where your customer already expects it.
For trades that run ServiceM8 (or a similar job app), the same pattern holds: job completed or quote accepted in ServiceM8 → invoice in Xero. We do not rip out ServiceM8. We glue it to the accounts file.
Deposit invoices, progress claims and the final bill can be staged the same way — if that is how you already bill. We do not invent a billing model. We encode yours.
Reminders without becoming the accounts department
Polite, timed reminders on unpaid invoices. Payment in → job closed, thank-you, optionally a review request. You are not chasing Friday afternoon from the van.
We connect Xero to ServiceM8, quoting and SMS tools Australian tradies already use. Line items stay yours. We do not invent surcharge rules you did not ask for.
What this is not
Not a new accounts platform. Not bookkeeping advice. Not legal advice. Not a promise that every debtor will pay on day 14. The system sends the reminder. You still own the relationship.
If the first win is actually lead follow-up rather than invoicing, the audit will say so. V1 is the Inbound Lead Desk. Trades: see automation for Melbourne trades. Related: Zapier automation in Melbourne, business automation in Melbourne, pricing.
Book a free 30-minute audit — tell us where enquiries slip. No obligation.
How much does business automation cost in Melbourne?
The Inbound Lead Desk is A$197 a month for the first 90 days, then A$297 a month. Setup and tuning are included. Cancel anytime — your licences stay yours. Start with a free 30-minute audit. No obligation.
What tools do you work with?
Zapier, Make, GoHighLevel, phone, inbox, calendars, and the job tools Australian service businesses already use. We connect what you already pay for. We do not rip and replace your stack unless you ask.
Can I cancel or pause?
Yes. The desk is month-to-month. Cancel anytime. Your licences stay yours. Pausing does not delete the desk unless you ask us to.